Timesheet approval screens collect submitted time that is waiting for your decision.
Open Approval Administration #
Browse to Admin Timesheets Approval Administration.
Notice: Time tracking, approvals, and time approval access are required. You see only the submissions assigned to you.
Find pending timesheets #
Open Manage Timesheet Approvals or the mobile time approvals tab. Use search and filters to find an employee or period.
Open a timesheet to review:
- employee and period,
- daily and period totals,
- clients, projects, and tasks,
- comments,
- answers to submission questions, if your account uses them,
- and prior approval activity.
Approve or reject a timesheet #
Approve #
- Review the submitted time.
- Select the timesheet if the list supports batch actions.
- Select Approve.
- Confirm the decision.
The timesheet advances to the next level or becomes approved when this is the final level.
Reject #
- Review the timesheet and identify what must change.
- Select Reject.
- Enter the requested rejection reason.
- Confirm.
The employee can review the reason, correct rejected time, and submit again.
Important: Give a specific rejection reason. It becomes part of the approval history and helps the employee correct the right entries.
Review on mobile #
Open the mobile approvals area, choose time approvals, and tap a submission. Approve or reject it from the detail screen. You see the same employees and timesheet statuses available to you on the full site.
Administrator approval actions #
Administrators can use Admin Timesheet Approvals to change the status of timesheets across the account. A submitted timesheet may include Unsubmit, and an approved timesheet may include Unapprove.
Reverse a timesheet only when you need to move it back to an earlier status. Check Approval history to make sure the change is correct before you edit the timesheet or ask the employee to update it.
Troubleshooting #
A submitted timesheet is missing #
Check that the timesheet is waiting for you, the period filters include it, and another approver has not already acted.
Approve or Reject is disabled #
The timesheet may no longer be pending, you may need to select it first, or someone else may already be updating it. Refresh the list and check its status again.