Administrators can review pending and approved timesheets and return a timesheet when changes are needed.

This screen allows you to view timesheets pending approval as well as timesheets that have been approved. From this screen timesheets can be approved, rejected, or even unsubmitted and sent back to the employee to make adjustments. This feature is helpful if an approver is on vacation and does not have access to a computer. In this case, an administrator can approve / reject any pending timesheets. This screen will only show timesheet items that are pending approval or that have been approved. It will not show unsubmitted or rejected items.

Options and field descriptions #

Employee – To narrow down your search you may supply an employee. This field is optional but is useful when searching for a particular employee's timesheet.

Status – To narrow down your search you may supply an approval status. This field is optional but is useful when searching for a timesheet in a particular approval state.

Date Range – Specify a date range to find timesheets between those two dates. Timesheets that have a date that falls within the date range supplied will be returned in the search.

After you select the Search button a list of pending and/or approved timesheets that match the search criteria are displayed. Each timesheet may be reviewed by selecting the link under the 'Timesheet' column (the link is in the form of the timesheet's date range: i.e. '4/15/2012 to 4/21/2012'). This feature allows you to view the timesheet prior to approving. After selecting one or more timesheets from the list you are provided with 4 actions to take:

1. Unsubmit Button – Unsubmits the selected timesheets, setting the items in each timesheet to a 'Not Submitted' state, and sends them back to the employee to make adjustments.
2. Unapprove Button – Unapproves the selected timesheets. Unapproving a timesheet puts the timesheet back into the 'Pending Approval' state.
3. Approve Button – Approves the selected timesheets.
4. Reject Button – Rejects the selected timesheets.

Approving or Rejecting an Employee's Timesheet #

1. Browse to Admin, select Timesheets, and then select Administer Timesheet Approvals.
2. Optional: Select an employee from the list provided.
3. Specify a date to search for timesheets containing the date you specify here.
4. Select Search.
5. Select the timesheets you wish to approve, reject, unapprove, or unsubmit by placing a check in the checkbox next to the timesheet.
6. Select the appropriate action: approve, reject, unapprove, or unsubmit the selected timesheets.