Expense types categorize purchases, mileage, and other costs entered on expense reports.

The Expense Type screen allows you to create new or modify existing Expense Types. An Expense Type provides a method of categorizing expenses (i.e. hotel, airline tickets, client lunches, rental car, miles, etc.). Expense Types are required for expense item entry on expense reports.

Options and field descriptions #

Name – A name for the Expense Type.

Accounting ID – This optional field simplifies the exporting of data to an accounting package. When supplied, the Expense ID acts as a code or cross-reference to related data located within an external accounting package.

Is this Mileage? – Indicate whether or not this Expense Type will be for mileage driven and tracked by an employee. When selected, a 'Rate Per Mile' is required:

Rate Per Mile – Provide the rate that your company will reimburse per mile. Update Expenses – Update the mileage rate for expense items that already exist in the system. Only unlocked or unsubmitted expense items can be updated.

Is there a Billing Markup? – Indicate whether or not there is a billing markup. When selected, a percentage markup will be applied to the billing amount for the expense item.

Percent Markup – Enter the percent markup to be applied to the billing amount for the expense item. For example, a 20% markup on an item entered at $50 will be billed to the client at $60. Update Expenses – Update the billing markup for expense items that already exist in the system. Only unlocked or unsubmitted expense items can be updated.

Creating an Expense Type #

1. Browse to Admin, select Expenses, and then select Expense Types.
2. Select New to create a new expense type or select an existing expense type from the list.
3. Provide a name for the expense type.
4. Provide any additional data in the remaining optional fields.
5. Select Save.

Active and archived records #

MindSalt uses Active and Archived. Archived records stay in your account but do not appear in active lists. To archive a record, open its three-dot menu and select Archive. When a record can be copied, Copy is in the same menu.