Expense payment methods identify how an employee paid for an expense.
The Expense Payment Method screen allows you to create new or modify existing Expense Payment Methods. An Expense Payment Method provides a means for categorizing expense items with regard to how the employee paid for the expense (company credit card, personal credit card, cash, etc.). Expense Payment Methods are required for expense item entry on expense reports.
Tip: New systems come pre-populated with common Expense Payment Methods.
Options and field descriptions #
Name – A name for the Expense Payment Method.
Accounting ID – This optional field simplifies the exporting of data to an accounting package. When supplied, the Accounting ID acts as a code or cross-reference to related data located within an external accounting package.
Use this as the default payment method – Indicates whether the Expense Payment Method should be the default payment method when adding a new expense items. Only one Expense Payment Method can be the default for data entry.
Creating an Payment Method #
- Browse to Admin, select Expenses, and then select Expense Payment Methods.
- Select New to create a new expense payment method or select an existing expense payment method from the list.
- Provide a name for the expense payment method.
- Provide any additional data in the remaining optional fields.
- Select Save.
Active and archived records #
MindSalt uses Active and Archived. Archived records stay in your account but do not appear in active lists. To archive a record, open its three-dot menu and select Archive. When a record can be copied, Copy is in the same menu.