Time settings control editable dates, expected period hours, rounding, zero-hour entries, time-off balance behavior, and what becomes locked after submission.

Open Timesheet settings #

Browse to Admin System Preferences Settings Timesheet.

Open the time settings #

Open Admin, System, then the Timesheet settings tab. Your account may use a customized word instead of timesheet.

Set editable date limits #

Use the date controls to:

• limit the range of dates when users may record hours,
• and prevent edits on or before a last editable date.

Before moving a lock forward, review open entries, submitted periods, approvals, corrections, and any payroll or export that uses those dates.

Set period and hours behavior #

Review the settings shown for:

• expected hours in a typical timesheet period,
• the displayed period type, such as weekly, bi-weekly, bi-monthly, or monthly,
• decimal rounding,
• zero-hour entries,
• and prevention of negative time-off balances.

The screen can direct administrators to contact support when the timesheet period itself cannot be changed in the interface.

Choose what happens after submission #

Choose the rule that matches the organization's approval process:

• Lock only the hours that have been submitted allows additional hours to be added and submitted later.
• Lock the entire timesheet period prevents additional hours in that period after submission.

For example, an organization that accepts late additions may lock only submitted hours. An organization that sends each submitted period directly to payroll may lock the entire period to prevent additional entries after submission.

Change date locks safely #

1. Review affected open and submitted periods.
2. Tell employees, managers, and approvers when the policy will change.
3. Set the date or range.
4. Select Save.
5. Test one locked date and one current editable date.

Related articles #

• Track and submit time
• Manage employee timesheets
• Review timesheet approvals
• Record time off and view balances