Use this screen to correct reimbursable and billing information on recorded expense items.

The expense report cost & billing corrections screen provides a way to modify the reimbursable status, billable status, and billing amount for expense report items that have already been entered. This if often helpful when changes to the reimbursable status, billable status, and billing amount need to be modified for billing or reimbursement purposes.

When expense approvals are enabled this screen will only return expense reports that are approved or that have been submitted and are pending approval. When expense approvals are not enabled, this screen will only return expense reports that are within a locked period. For more information on the approvals module or locking expense items, please see General settings.

Options and field descriptions #

Employee – Select an employee. Only timesheet data for the employee you select in this field will be searched.

Date – Specify a date to search for. Because expense reports can contain many items you may narrow your search by specifying a date and selecting one of the following date options:

1. Report Date – The search will only return only expense reports with an overall expense report date of the specified date.
2. Item Date – The search will return expense reports with expense items matching the date you specify.

After specifying the criteria above and selecting the 'Continue' button you will be presented with a list of expense reports that meet the criteria for accounting corrections mentioned above. Selecting an expense report on this screen will display the expense report with a list of expense items at the bottom. Selecting an expense item from the expense report details screen will take you to the screen where changes can be made to the reimbursable status, billable status, and billing amount for the expense item.

Reimbursable? – Toggles the reimbursable status of the selected expense item.

Billable? – Toggles the billable status of the selected expense item.

Bill Amount – Provide the billing amount of the selected expense item.

Modifying the Reimbursable and Billing Information for an Expense Item #

1. Browse to Admin, select Expenses, and then select Expense Report Cost & Billing Corrections.
2. Select an employee from the list provided.
3. Specify a date and date option (whether to search by report date or item date).
4. Select Continue.
5. Select an expense report from the list provided (if a report is found).
6. Select an expense item from the expense report details screen.
7. Modify the reimbursable status, billable status, and/or billing amount as appropriate.
8. Select Save.